At some stage during our education, we’ve all been there. We are unable to meet the deadline for a particular assignment and must find a method to convince the professor to accept our late submission.
Emailing your professor would be the wisest course of action. The only remaining unknown is the email’s content. After all, professors are extremely busy and would be unable to peruse a lengthy email.
Nonetheless, you must communicate your argument to the professor and make it compelling. A lengthy email would likely receive either no response or a negative response. So, how do you send an email that increases the likelihood of a positive response?
Here are some tips on how to write an email to a professor to submit an assignment:
- Use your academic email address. This shows that you are taking the assignment seriously and that you are a professional student.
- Write a clear and concise subject line. The subject line should be brief and informative, so that the professor can quickly understand what the email is about.
- Use a formal salutation. Address the professor by their title and last name, such as “Dear Professor Smith.”
- Introduce yourself. State your name and your class, so that the professor knows who you are.
- Explain why you are emailing. State the reason for your email, which is to submit your assignment.
- Attach your assignment. Make sure to attach your assignment to the email, so that the professor can easily access it.
- Proofread your email. Before you send your email, make sure to proofread it for any errors in grammar or spelling.
Here is an example of an email that you can use to submit an assignment:
Subject: Submission of Assignment 1
Dear Professor Smith,
My name is [Your Name] and I am a student in your [Class Name] class. I am writing to submit my assignment for this week.
The assignment is attached to this email. I have attached two versions of the assignment, in case you have difficulty opening one of them.
Thank you for your time and consideration.
Sincerely, [Your Name]
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Here are some additional tips:
- Be polite and respectful. Even though you are emailing a professor, it is important to be polite and respectful. Remember, they are still your teacher.
- Be professional. Use proper grammar and spelling, and avoid using slang or informal language.
- Be timely. Don’t wait until the last minute to submit your assignment. Give yourself plenty of time to proofread your email and attach your assignment.
If you are submitting an assignment late, you should apologize to your professor and explain why you are late. You should also ask for permission to submit your assignment late. Here is an example of an email that you can use to apologize for submitting an assignment late:
Subject: Late Submission of Assignment 1
Dear Professor Smith,
I am writing to apologize for submitting my assignment for [Class Name] late. I know that the deadline was [Date], but I was unable to complete the assignment on time due to [Reason for Lateness].
I have attached my assignment to this email. I have also attached a copy of my doctor’s note, which explains why I was unable to complete the assignment on time.
I understand that I am not excused from the late penalty, but I would like to request an extension. I would be able to submit the assignment by [Date].
Thank you for your understanding.
Sincerely, [Your Name]
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If your professor grants you an extension, make sure to submit your assignment on time. If you are unable to submit your assignment on time, you should contact your professor as soon as possible to let them know.
How to Find the Email of a Professor
To email your tutor, you must first find their email address. How do you find their email address if you don’t know it?
School Website
The first step would be to look on the school’s website for the professor’s email address. If your school has a learning management system, the course overview page will have your professor’s legal contact information.
If your school’s website is easy, you can find your professor’s email address on the page for that professor. On those pages, you could find each professor’s legal title, name, picture, and email address.
Course Outline
You can also look at the course materials to find your professor’s email address. Most colleges and universities put the email address of the professor for each course on the schedule. This makes it easy for students to find their professors’ email addresses and get in touch with them when they need to.
Ask Other Students
If none of the above choices work out the way you want, you can talk to other students one-on-one or on school forums and other pages just for students. Asking on your student WhatsApp or Telegram groups is a good example.
You’ll probably hear back from another student, or at least get a hint from a student about where they might have seen the professor’s email address.
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How to Write a Letter to a Professor
Writing “Please find my assignment attached” might not be enough, especially if you missed the date. Let’s look at some things you should remember when emailing teachers.
Use email from school
Don’t use your personal email address to talk to your tutor. We get school email addresses for a reason. It’s best to use the email address your school gave you to send your work to your professor.
This will make sure that the teacher gets your email, since your personal email could end up in a spam bin. The school’s email addresses are whitelisted on the same network, so anyone who uses the school’s email can get emails from other people on the same network.
You don’t want to spend a lot of time writing an email to your professor only to find out they never got it. When things like this happen, you can’t blame the tutor, especially if the deadline has already passed.
Subject Line Is Clear
To help your tutor understand what the email is about, the subject line should be clear. Typical examples include:
Sorry about the late entry
asking for more time until the deadline
Address in Writing
Use the right term for the teacher when you talk to them. When you call a professor “Dr.” it may seem like an easy mistake, but academics can be very particular about their titles.
Don’t call teachers “doctor,” because that title is important to them. Recognise their role and make sure you know what their legal names are. If you want to avoid making a bad impression, call them by their legal titles (Dr., Prof.).
Identify Yourself
Some professors teach more than one class and talk to more than one student every day. Sending an email with just your name won’t help them figure out who you are and what class you’re in.
Don’t make them work harder by making them look at their list of students to figure out which class you might be in. Most likely, they would ignore your email and deal with more important things.
Give them your full name and the class you’re in that they teach. This will make it easy for them to find you.
Tone De Corps
No matter how close you are to the professor, you should never use casual language in a business email. Avoid using slang, nicknames, and emojis in your emails. Don’t share personal information that has nothing to do with the discussion or subject.
Right use of grammar
A professor’s job is to teach their students, and at that level of education, they expect their students to have good grammar skills. If you send an email that is hard to read, the tutor will just ignore it.
If you’re not sure about how well you write, have someone else look over the email before you send it. You can also use programmes like Grammarly to help you find mistakes in your work. Don’t forget that these tools are not perfect. It’s a good idea to look over your work to find any mistakes.
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Easy to Understand
Try to say exactly what you need in just a few words. Professors have a lot on their plates and won’t have time to read long emails. Don’t fill your lines with words that are so hard to understand that you need a dictionary to figure them out.
Be Polite
When you send an email, being polite can help you get a lot of points. Make sure the tone of your email is polite and shows the right amount of respect. Regardless of how you feel about the professor, it’s best to treat them with care when you talk to them.
Formally End
At this point, you should thank the professor for taking the time to read the email all the way through. Just thank them for their time and end your email with “Sincerely” or “Best regards” followed by your full name.
Professors have a lot of work to do, so they might forget to answer your email. Don’t send them a bunch of messages every few hours, as that might just annoy them. If they don’t get back to you, just remind them when you see them next.
Here are some additional tips for writing a professional email to your professor:
- Use your academic email address.
- Write a clear and concise subject line.
- Use a formal salutation.
- Introduce yourself.
- Explain why you are emailing.
- Attach your assignment.
- Proofread your email.
Sample Email To Professor To Submit Assignment
Template 1: Assignment Submission – [Course Name] – [Your Name]
Dear Professor [Professor’s Last Name],
I hope this email finds you well. I am writing to submit my assignment for [Course Name] as per the given deadline. I have attached the completed assignment in this email.
Assignment Details:
- Course Name: [Course Name]
- Assignment Title: [Assignment Title]
- Due Date: [Due Date]
I have put in considerable effort and have thoroughly reviewed my work to ensure its accuracy and completion. I have followed the instructions provided in the assignment guidelines and have included all the required components.
Please let me know if you require any additional information or if there are any specific submission requirements that I need to follow. I would be more than willing to provide any further clarification or make any necessary adjustments to my submission.
Thank you for your guidance and support throughout this course. I appreciate your time and effort in reviewing my assignment. I look forward to receiving your feedback.
Best regards,
[Your Full Name] [Your Student ID] [Your Email Address] [Your Contact Number]
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Template 2: Assignment Submission – [Course Name] – [Your Name]
Dear Professor [Professor’s Last Name],
I hope this email finds you well. I am writing to submit my assignment titled [Assignment Title] for [Course Name]. Please find attached the completed assignment as per the given deadline.
I have put in significant effort and have followed the instructions provided in the assignment guidelines. I believe I have addressed all the required components and have reviewed my work for accuracy.
Should you require any additional information or have specific submission requirements, please let me know. I am more than willing to provide any further clarification or make necessary adjustments to my submission.
Thank you for your guidance and support throughout this course. I appreciate your time and effort in reviewing my assignment. I look forward to receiving your feedback.
Best regards,
[Your Full Name] [Your Student ID] [Your Email Address] [Your Contact Number]
Template 3: Submission of Assignment – [Course Name] – [Your Name]
Dear Professor [Professor’s Last Name],
I hope this email finds you well. I am writing to submit my assignment for [Course Name]. The assignment, titled [Assignment Title], is attached to this email, and I have completed it within the specified deadline.
I have thoroughly reviewed the assignment guidelines and have strived to meet all the requirements. I am confident in the accuracy and completeness of my work.
If there are any additional instructions or specific submission procedures that I need to follow, kindly let me know. I am ready to provide any further information or make any necessary adjustments to my submission.
Thank you for your guidance throughout this course. I genuinely appreciate your efforts in evaluating my work. I eagerly await your feedback.
Sincerely,
[Your Full Name] [Your Student ID] [Your Email Address] [Your Contact Number]
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Template 4: Late Submission of Assignment 1
Dear Professor Smith,
I am writing to apologize for submitting my assignment for [Class Name] late. I know that the deadline was [Date], but I was unable to complete the assignment on time due to [Reason for Lateness].
I have attached my assignment to this email. I have also attached a copy of my doctor’s note, which explains why I was unable to complete the assignment on time.
I understand that I am not excused from the late penalty, but I would like to request an extension. I would be able to submit the assignment by [Date].
Thank you for your understanding.
Sincerely, [Your Name]
Template 5: Request for Extension for Assignment 2
Dear Professor Smith,
I am writing to request an extension for my assignment for [Assignment name]. I know that the deadline is [Date], but I am currently working on another assignment that is due on the same day.
I understand that extensions are not usually granted, but I would be very grateful if you would consider my request. I am confident that I will be able to complete the assignment on time if I am given an extension.
Thank you for your time and consideration.
Sincerely, [Your Name]
Template 6: Questions about Assignment 3
Dear Professor Smith,
I am writing to ask you a few questions about my assignment for [Assignment name]. I have attached the assignment to this email.
I am specifically confused about the following points:
- [Question 1]
- [Question 2]
- [Question 3]
Thank you for your time and consideration.
Sincerely, [Your Name]